Case study · Energy & sustainability · 6 departments unified
From scattered job sites to one connected operation. How Asepa Energy unified 6 departments on a single Odoo ERP.
Field teams on one system. The back office on another. Project costs visible only after the job was already done.
Koratyn replaced the entire fragmented stack with a single Odoo Enterprise environment — connecting the office and the field in real time.
No commitment. No cost. We'll tell you honestly if we can help.
The Company
Who is Asepa Energy
Asepa Energy is a leading company in ecological transition and energy efficiency, guiding public and private clients toward sustainable, lower-impact consumption models with cutting-edge technologies.
But delivering energy projects in the field — across job sites, logistics and finance — meant coordinating teams its software could no longer hold together.
The Problem
Every job site told a different story.
Asepa Energy runs complex energy projects, material logistics and efficiency services directly in the field — where flawless data control isn't optional.
Sales, purchasing, accounting, the warehouse and job-site management each lived in separate, non-communicating software. Data was re-entered by hand, and the field was always one step behind the office.
The more projects they ran, the harder it became to see what any of them actually cost.
Every department had its own version of the truth — and none of them added up until the project was already over.
Here's what that looked like in practice.
CRM, warehouse, accounting and job-site data with no shared layer — every update entered by hand, in more than one place.
Materials and field hours tracked on the side. What happened on site reached the office days later, if at all.
Project profitability only became clear once the work was done — never in time to correct it.
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There was a better way to run these projects.
The Solution
One platform. Every project. Office and field in sync.
Configured around how Asepa actually works on site — not the other way around.
Asepa Energy didn't need another tool to bolt on. They needed a single environment where sales, purchasing, warehouse, accounting and job-site management finally shared the same data.
That's exactly what Koratyn built.
One flow from quote to job site
CRM, Sales & Purchasing — connected, with no manual re-entry between steps.
Every project cost visible in real time
Project & job-site management — materials, hours and margins tracked live.
Financial data that closes itself
Accounting — flowing automatically from operations, no reconciliation delays.
Teams that adopted the system from day one
Guided adoption — targeted training so the field used it from go-live.
The result: the office and the field finally working from the same numbers.
Want to see what this looks like for your business?
Book your free 30-min Process AuditNo commitment. We'll map your current stack and show you exactly where the gaps are.
The Approach
How we made it work — and kept it working.
Because implementation is only half the job.
We start with your real operations.
We intervene where the friction actually is.
We measure the impact before moving on.
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01
Discovery & mapping
We audit your current systems, identify every integration gap, and map the processes that are actually causing delays.
→ What changes: you get a clear picture of where time and money are being lost before we touch a single system.
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02
Iterative sprints
We don't flip a switch. We work in focused sprints — small, visible wins that build team confidence before full go-live.
→ What changes: every department sees results early. No big-bang switch. No disruption. No productivity loss.
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03
Go-live with zero downtime
The transition happens while your business keeps running. On-the-job training is built into the process, not added after.
→ What changes: teams adopt the new system from day one — because they helped shape it during the sprints.
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04
Continuous optimisation
The project doesn't end at go-live. We stay involved — adding automations, dashboards and refinements as the business evolves.
→ What changes: you get an ERP that grows with the company, not one that needs replacing every time the business changes.
This is what a real implementation looks like. Not a demo. Not a pilot. A business transformed.
The Results
Measured after go-live.
Before and after.
The same company. A completely different operation.
Departments unified in a single ERP
Traceability across warehouse and job sites
Manual double entries between office and field
Purchases and job-site materials managed with long, manual lead times
Field hours and material use tracked on the side, reconciled later
Project profitability visible only after the job was closed
Decisions based on manual reports pulled from disconnected systems
Purchasing and approvals running in one automated, centralised flow
Full traceability across warehouse, job sites and external hours worked
Job costs and margins visible in real time, project by project
Continuous KPI monitoring and real-time financial control
"We used to learn what a job site actually cost only after it had closed — far too late to act on it. Now materials, hours and margins update in real time, and the office and the field work from the same numbers. Six departments on one system, with no double entry between them."
Ready to build your own before and after?
Book your free 30-min Process AuditWe'll identify exactly where your operation is losing time and money.
Get Started
Find out exactly where your projects are losing time and money.
In 30 minutes, we analyse your current systems, identify the integrations that are costing you the most, and give you a clear picture of what a unified operation — office and field — would look like for your specific business.
No generic demo. No sales pitch. Just an honest assessment of your situation.
Ciro Urselli
Technical Sales · Koratyn
"I map how your job sites and back office share data today and show you honestly where the field is losing time — and whether we can close the gap. No obligations on either side."
This is how Asepa Energy unified their operation. It could be how yours starts.